Worldwide recruitment company

Executive Assistant with Merchandising

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Position

Executive Assistant with Merchandising

About Our Client

Leading beauty and cosmetics manufacturer and distributor

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our executive team with tasks ranging from administrative duties to communication on behalf of the executive. The role requires someone who is detail-oriented, adaptable, and comfortable handling multiple responsibilities in a fast-paced environment. A background in visual merchandising or design, particularly in displays and space design for retail stores, is preferred. The position also includes assisting with product displays, purchasing support, and HR tasks, such as hiring. This is an excellent opportunity for someone interested in learning business operations within the beauty industry.

Job Description

• Key Responsibilities:
• 1. Administrative Support:
• - Manage day-to-day administrative tasks including scheduling, filing, and organizing documents.
• - Coordinate meetings, prepare agendas, and take minutes during executive meetings.
• - Manage and prioritize the executive’s calendar, appointments, and travel arrangements.
• - Handle confidential information with discretion and professionalism.
• 2. Communication:
• - Draft and respond to emails and communications on behalf of the executive.
• - Screen and direct phone calls, and manage inquiries in a professional manner.
• - Coordinate internal communications and relay messages between departments.
• 3. Merchandising, Product Display, and Space Design:
• - Assist in planning and executing visual merchandising displays for retail store spaces, including the food section.
• - Work with internal teams to optimize store layouts and product presentation.
• - Ensure that product displays align with brand guidelines and enhance customer experience.
• - Support purchasing activities to maintain optimal stock levels.
• 4. HR and Business Operations:
• - Assist in the hiring process, including posting job openings, screening candidates, and scheduling interviews.
• - Provide administrative support for business operations activities, ensuring efficient execution of tasks.
• - Assist with project management, tracking deadlines, and follow-up on key initiatives.
• - Conduct research and provide insights to support decision-making in business strategy.
• 5. Learning and Development:
• - Take the initiative to learn about the beauty industry, including retail and food operations, customer engagement, and HR processes.
• - Stay up-to-date on trends in visual merchandising, retail design, and purchasing strategies to enhance store experiences.

Qualifications

• - Bachelor’s degree in Business, Design, Visual Merchandising, or related field preferred.
• - 2+ years of experience as an executive assistant or in a similar administrative role.
• - 3+ years of experience in visual merchandising, product display, or retail space design, preferably within the beauty or retail industry.
• - Experience in purchasing and familiarity with HR tasks is a plus.
• - Strong organizational skills, with the ability to manage multiple tasks and priorities.
• - Excellent communication skills, both written and verbal.
• - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with design software is a plus.
• - Ability to work independently and collaboratively in a dynamic and fast-paced environment.
• - Interest in and passion for the beauty industry is highly desirable.

What's On Offer

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.


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